Step Two: Posting and Advertising
Step Two: Posting/Advertising
- Receive Approval Obtain approval to advertise the Requisition.
- Confirm Access to CIRCA CIRCAWORKS.COM is the University of Arkansas' outreach recruitment platform. If the Recruiting Coordinator does not have access, they may request it by contactingoeoc@uark.edu.
Create the Formal Requisition
- Use your drafted Job Requisition, highlighting the Job Restrictions to create the formal Workday requisition.
The Recruitment Plan
Limiting advertisements to traditional publications may result in a narrow pool of applicants. To support broader outreach, hiring officials/search committees are required to advertise in at least three recruitment sources within their respective discipline or field that reach a wide range of qualified applicants (See Fayetteville Policies and Procedures 204.1). These efforts may include but are not limited to:
• Placement of advertisements in targeted publications and/or listservs.
• Distribution to institutions with academic programs aligned with the position.
• Use of placement services.
• Outreach efforts designed to enhance awareness of opportunities and expand the applicant pool.
The Case for Equal Opportunity
As an equal opportunity institution, the University of Arkansas is committed to ensuring fair access to employment opportunities for all qualified individuals. This includes active efforts to inform and engage individuals through expanded outreach and transparent recruitment practices. Our aim is to foster a fair hiring process that focuses on merit, qualifications, and the ability to contribute to the academic and operational mission of the university.
The University encourages departments and units to utilize recruitment methods that reach a broad range of applicants and to engage in practices that eliminate barriers to access. These include the use of listservs, professional contacts, partnerships with academic and professional organizations, and community networks.
Paid Campus Licenses
In an effort to assist departments with recruitment sources, Equal Opportunity, Compliance and Title IX and the Office of Human Resources have purchased or secured campus-wide licenses to the sources listed under Resources. Jobs posted to the university career site will automatically be placed on these sources, no action is required of departments and these sources do not count towards the proactive recruitment requirements.
Building a Broad and Qualified Applicant Pool
A broad and well-qualified applicant pool is essential to fulfilling the University of Arkansas’s mission and maintaining compliance with state and federal regulations. Providing equitable access to employment opportunities ensures the university identifies top talent while adhering to principles of fairness and non-discrimination.
An effective applicant pool reflects the availability of qualified individuals in the relevant recruitment area. These availability estimates are informed by a range of data sources, including the U.S. Census and the U.S. Department of Education. In instances where a position shows underutilization of veterans or individuals with disabilities—as defined under the Vietnam Era Veterans’ Readjustment Assistance Act (VEVRAA) and the Americans with Disabilities Act (ADA)—the Department of Equal Opportunity, Compliance and Title IX (OEOC) will support departments in expanding outreach efforts.
Building an effective applicant pool is not achieved through a single strategy. It requires a combination of intentional actions such as:
- Placing advertisements in broadly accessed or specialized professional outlets
- Engaging community-based organizations and academic networks
- Attending or advertising in job fairs targeted to specific fields or geographic areas
- Utilizing referrals and professional association listservs
OEOC can provide consultation and access to a demographics report to support recruitment planning and help departments evaluate the reach and impact of their efforts.
Using CIRCA
The University of Arkansas partners with the Circa Network to support broad outreach in job postings. Circa (formerly LocalJobNetwork) is a SaaS-based workforce development company that has grown since 1994 to serve recruitment and compliance needs nationwide. Job postings made through Circa reach a wide network of candidates and contribute to the university’s equal opportunity compliance efforts.
Departments must document any sources used outside of Circa on the Recruitment Sources Report generated by Circa. These sources may include journals, newspapers, professional organization publications, or electronic job boards. Such outreach demonstrates the university’s commitment to providing access to employment information to all qualified individuals, including protected veterans and individuals with disabilities.
External Recruiting Sources
All advertising, including any form of announcement whether by e-mail, letter, the Web, list service, journal, etc., must minimally contain:
- Requisition title and unit/department name
- Requisition number
- Current URL to Workday with Requisition number
UA’s mandatory EO & AA statement:
The University is an equal opportunity institution and does not discriminate in its education programs or activities (including in admission and employment) on the basis of age, race, color, national origin, disability, religion, marital or parental status, protected veteran status, military service, genetic information, or sex (including pregnancy, sexual orientation, and gender identity). Federal law prohibits the University from discriminating on these bases. Questions or concerns about the application of Title IX, which prohibits discrimination on the basis of sex, may be sent to the University's Title IX Coordinator and to the U.S. Department of Education Office for Civil Rights. Persons must have proof of legal authority to work in the United States on the first day of employment. All application information is subject to public disclosure under the Arkansas Freedom of Information Act.
Sample External Postings can be found on the OEOC website.