Waiver Information

Internal Promotion, Transfer or Demotion Request

As an institution committed to taking affirmative action to ensure equal opportunity to all applicants, in general, the University is committed to posting and advertising all vacant faculty and staff positions as set forth in this plan. Current employees may be promoted, transferred or demoted to a position within the same department without a search as specified below under the following conditions:

  1. the employee must meet the minimum qualifications for the position;
  2. the department head or appropriate official  must provide the appropriate justification regarding the selection of the employee in question.
  3. the department head must certify that the best interest of the department will be served by the change for the employee in question;
  4. the appropriate Vice Chancellor (and, in academic units, the Dean, and ultimately, the Provost), in consultation with Equal Opportunity, Compliance & Title IX, must certify that the best interest of the academic unit or division and the University will be served by the change in question.

If a request includes all three of the following: increased/change duties, increased/change salary and a change in title (occupation and/or working), a  request must be completed.

Requests must be submitted for formal approval via Workday. 

The final approval will be accomplished by the appropriate Vice Chancellor.

External Waiver Job Requisition Process

As an institution committed to taking affirmative action to ensure equal opportunity to all applicants, in general, the University is committed to posting and advertising all vacant faculty and staff positions as set forth in this plan. However, there are exceptional circumstances under which a waiver of posting for a permanent position may be permitted.

Criteria for waiver approval may include:

  • Appointment of executive and senior management level positions (i.e. Chancellor, Vice Chancellors, etc.)
  • The department has secured a candidate with special distinction (i.e., rare expertise in a specialized field, internationally renowned).
  • Emergency related:The mission of the administrative unit or department will be in jeopardy if the position is not filled immediately.
  • The terms of the grant or contract require the appointment of the defined individual.
  • As part of the recruitment in another unit on campus, the candidate is a qualified dual-career spouse or partner.

Requests must be submitted via the appropriate channels for formal approval via Workday.  

External Waiver Job Requisitions should be completed within Workday. A quick reference guide about this process can be found in Workday.

The final approval will be accomplished by the appropriate Vice Chancellor.

Out of Budget Cycle Base Salary Increases Policy

  • All out-of-cycle salary increases less than 10% must be approved in advance by the appropriate Vice Chancellor. Approval may be through email or a memo signed by the appropriate parties.
  • All out-of-cycle salary increases of 10% or more must be approved in advance by the Chancellor. Approval may be through email or a memo signed by the appropriate parties.
  • Internal promotions of employees in non-classified and classified positions must follow the policies established by Equal Opportunity, Compliance & Title IX.

For the full policy: Out of Budget Cycle Base Salary Increases