Posting Waiver Process

For step by step instructions on navigating the People Admin 7 System: 
Quick Reference Guide: Creating a Posting Waiver

Internal Promotion/Transfer

Demotion Request

As an institution committed to taking affirmative action to ensure equal opportunity to all applicants, in general, the University is committed to posting and advertising all vacant faculty and staff positions as set forth in this plan. Current employees may be promoted, transferred or demoted to a position without a search as specified in the plan under the following conditions:

(1) the employee must meet the minimum qualifications for the position

(2) the department head must certify that the best interest of the department will be served by the change for the employee in question; 

(3) the appropriate Vice Chancellor (and, in academic units, the Dean, and ultimately, the Provost), in consultation with the Office of Equal Opportunity and Compliance, must certify that the best interest of the academic unit or division and the University will be served by the change in question.

If request includes all three of the following: increased/change duties, increased/change salary and a change in title (occupation and/or working), a  request must be completed. Requests must be submitted via the PeopleAdmin7 system along with attaching one appropriate forms:

The final approval will come from the appropriate Vice Chancellor.  

Variance Request

As an institution committed to taking affirmative action to ensure equal opportunity to all applicants, in general, the University is committed to posting and advertising all vacant faculty and staff positions as set forth in this plan. However, there are exceptional circumstances under which a waiver of posting for a permanent position may be permitted.

Criteria for waiver approval may include:

  • Appointment of executive and senior management level positions (i.e. Chancellor, Vice Chancellors, etc.)
  • The department has secured a candidate with “special distinction” (i.e., rare expertise in a specialized field, internationally renowned).
  • Emergency related:The mission of the administrative unit or department will be in jeopardy if the position is not filled immediately. 
  • The terms of the grant or contract require the appointment of the defined individual.
  • As part of the recruitment in another unit on campus, the candidate is a qualified “dual-career” spouse or partner.

Requests must be submitted via the PeopleAdmin7 system along with attaching one appropriate forms:

The final approval will come from the appropriate Vice Chancellor.  

Out of Budget Cycle
Base Salary Increases Policy

  • All out-of-cycle salary increases less than 10% must be approved in advance by the appropriate Vice Chancellor. Approval may be through email or a memo signed by the appropriate parties.
  • All out-of-cycle salary increases of 10% or more must be approved in advance by the Chancellor. Approval may be through email or a memo signed by the appropriate parties.
  • Internal promotions of employees in non-classified and classified positions must follow the policies established by the Office of Equal Opportunity and Compliance.

For the full policy: Out of Budget Cycle Base Salary Increases